Overcoming email file transfer problems

Despite the advent of mega-speed broadband it can still be a frustrating experience transferring files by email; but it doesn’t have to be that way as there are other methods available to send files over the web which can prove to be easier and just as effective.

Email systems have become more sophisticated in order to combat viruses and to ensure a smooth flow of mail. As a result many providers have imposed restrictions on sending and receiving mail. So, if you regularly work with large spreadsheets, database information or un-cropped photo files that have to be sent to other people you’ll be fully aware of the frustration associated with trying to email them to your contacts.

That’s because most email providers impose strict file size limits on attachments, thus making it difficult to transfer large files. If you manage to overcome that hurdle you could still get your file returned by the recipient’s mail provider for various reasons, such as the person to whom you are transferring the file to may have a limited size inbox, meaning that it’s bounced back to you as undeliverable; or the recipients provider may not be able to handle files as large as the one you are sending.

Even in these days of widespread high speed broadband availability, the amount of time taken to upload files to be sent via email can be very slow. But, there is an alternative to sending files by email. Instead, send them via one of the many providers of VOIP or text-based messenger services. Most impose no file size limits, and it takes less time to attach and send the files than by email.

This is especially effective for sending big photo files and sophisticated and complex spreadsheets that include many macros. It is easy to set up too, as it takes about the same time to install the necessary software as it does to attach one large file to an email!

Once you’ve loaded the necessary software, file transferring is done via a number of options. At most this involves merely dragging the file to an open contact, or opening a chat window and transferring the file in the course of a chat.

Of course, you can’t just transfer files to others; they have to accept the transfer before the file can be saved to their computer. If they do not accept the transfer, then the file will not be transferred. But, if they accept the transfer then the file can be saved in a specific location for them to retrieve at their convenience.

But, once you’ve discovered the joys of transferring files by the chat method, you’ll soon give up trying to attach them to emails; there’s just no point!

About the Author

Isla Campbell is an online, freelance journalist and avid traveler and pilates devotee. When not on the road she lives on the outskirts of Oban.